Observer Rooms allow you to invite team members and stakeholders to livestream user interviews without intimidating or distracting participants, and to record sessions. Configure Observer Rooms settings for who can access Observer Rooms, how long recordings are stored before being deleted, who can download recordings, or even disable recording storage.
Observer Rooms Settings
🚨 Managing Observer Rooms settings requires the "Modify observer room settings for workspace" permission. This includes the Rally default role Admin.
In the top left corner of Rally, select your workspace name and select Settings.
From the sidebar, select Observer Rooms.
Observer Room Storage
By default, Rally stores all Observer Room data for a maximum of 1 year. However, Admins can toggle automatic deletion after a shorter time period to control how long recordings (and other Observer Room data) are stored in Rally and its subprocess before being deleted forever.
Disable Recording Storage
Enable your team to listen in on live interviews while protecting participant data policies by disabling recording storage. With this setting toggled on, Observer Rooms will still be available, but the recordings will not be stored.
Delete Observer Room Recordings
Toggle this setting on to automatically delete recordings after a time period of 7, 14, 30, 60, or 90 days.
Select Save changes to apply after selecting your preferred settings.
Observer Room Access
Admins can define and restrict who can access Observer Rooms links to set preferred security and access levels. Changes to this setting will apply to all upcoming sessions.
Anyone with the Link (default)
This setting allows anyone with the link to the Observer Room to access it.
Note: Even though there isn’t a passcode for users to enter with this option, the Observer Room link contains a pwd query parameter that protects the room against unwanted access.
Anyone with the Link and Password
This setting adds a password prompt that requires observers to enter a password in order to access the room.
The password for the Observer Room can be found in the Observer Room share sheet in Rally, in the calendar invites, and in emails sent to the Observer Room guests.
You can change the password for the Observer Room at any time using the share sheet in Rally.
Note: If you change the Observer Room password, communications sent to Observer Room guests with the old password will not be updated.
Only Rally Users
This setting only allows Rally users logged into your workspace to access the Observer Room. Observers not logged into your workspace will be redirected to the Rally login page. Once logged in, they will be brought back to the Observer Room page.
Download Past Recordings
We have two settings to control who can download past Observer Room recordings.
Study Owners and Admins
Only allow owners of a study and Admins to download past Observer Room recordings.
Admins Only
Only allow Admins to download past Observer Room recordings.
To learn how to enable Observer Rooms for a study, see Observer Rooms.